Temporary Visits - Business Affairs (Participation in meetings (including academic conferences), business liaison/networking, business consultations, contract signing, after-sales service, market research, Cultural exchange, Sports exchange, etc.)

A short-term visa for people who wish to conduct business activities in Japan. Please find the list of the required documents below.

All submitted documents must be originals (copies will not be accepted unless stated otherwise below).

All documents written in a language other than English, French or Japanese must be accompanied by a translation in one of these languages.

WARNING: Be aware of fraudulent websites, social media, emails attempting to extract payments from visa applicants

Frequently Asked Questions

Requirements

1. Application Form
   • Fill out one (1) of the following:
     • Screen-Fillable PDF Application Form
       • Fill out the form on your computer and print it out.
     • Basic PDF Application Form
       • Print out the form and fill it by hand.
       • Write in black ink only, and do not use correcting fluid. (Should you make a mistake, strike it off and write above or next to it.)
   • Please make sure to check this useful sample first!
   • Do not leave any blanks; if an item does not apply to you, write "Not Applicable" or "N/A".
   • The signature must be identical to the one in your passport.
   • You can also obtain the basic form at the Consular Section's counter.
2. One photo (2 in × 2 in; Canadian passport size is also acceptable)
   • The photo must have been taken within the last 6 months.
   • The photo must be of professional quality, showing your full face, without hats or backgrounds.
3. A passport and a photocopy of this passport (with your personal information and picture)
   • The passport must be valid; 2 adjacent pages must be blank.
   • If your signature does not appear on the first page, provide us with a photocopy of the page where it does appear, as well.
4. Proof of your status in Canada (the original of your Permanent Resident Card, Work Visa, Student's Visa, etc.) and a photocopy (both sides) of the same document
5. Confirmation of your airline tickets' reservations or flight itinerary
   • The itinerary must clearly indicate your point of departure within Canada, your point of arrival within Japan, your point of departure from Japan, your final destination in Canada, as well as any other place that you may visit during your trip.
6. Valid entry visa for the country of destination after leaving Japan
   • If the country of destination gives a visa exemption to citizens of your country, please provide us with written proof of said exemption.
7. Confirmation of your hotel's reservation
   • The name of the applicant must appear on the document.
   • If you are not the one who made the reservation, make sure that your name sill appears on the confirmation document (you can, for example, add "Guest no. 2: __________" in the box for special requests in the online reservation form.)
8. Your most recent bank statement(s) (to prove your financial stability)
   • The name of the applicant must appear on the document.
   • The document must be recent, which means it must have been issued within the last two weeks prior to your visa application.
9. Certificate of employment and a letter from the company confirming the employee's trip abroad
   or
   Certificate of registration at an academic institution and a letter from a person in charge (a thesis supervisor, etc.) confirming the trip.
   • The letter should clearly indicate the purpose of the trip and the way travel expenditures are to be settled.
   • The letter must be an original one, which means that the person who wrote it must also physically sign the letter (so, you cannot submit a letter signed electronically or one that was sent to you by email or by fax.)
10. If the applicant is a minor (under 18 years of age), a letter of consent signed by both parents or legal guardians. Please include the photocopy of each parent or guardian's proof of ID with photo and signature (passport, driver's licence, etc.)
11. Documents to be prepared by the party living in Japan:
    1. Letter of reason for invitation (English / Japanese
    2. Letter of Guarantee (English / Japanese)
    3. Schedule of Stay (English / Japanese) (Sample)
       • The Schedule must include at least one (1) line per day spent in Japan, including the day of arrival and the day of departure; a Schedule of a stay of 12 days must thus include 12 lines at minimum.
       • Make sure to provide sufficient details; for example "Visiting Tokyo" is not an acceptable entry.
    4. Certified copy of the host company's Incorporation Register (Hōjin tōkibō tōhon) or an Overview of Company/Organization (English / Japanese)
       • A stock exchange-listed company does not need to submit a copy of the incorporation register or an overview of the company/organization if it submits its quarterly corporate report.
       • When an individual is extending an invitation, submit a “Certificate of Employment” in lieu of a copy of the incorporation register or an overview of the company/organization.

Important notes

• Please note that additional documents may be requested due to the nature of the visa application process.
• Typically, it takes 5 business days for the visa application to be processed and the visa to be issued, but it may be necessary to conduct additional verifications because of the particular circumstances of individual applications.